Algonquian Real Estate • Acquisitions • Due Diligence

Required Documents

The Information Needed to Evaluate a Property Properly.

Algonquian Real Estate uses property, financial, lease, operating, ownership, and transaction documents to verify the information used during underwriting and determine whether an acquisition opportunity should continue through due diligence.

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FIN

Financial

Income & Expenses

LEASE

Tenancy

Rent Roll & Leases

PROP

Property

Condition & Systems

OWN

Transaction

Ownership & Sale

Why Documents Matter

Underwriting should be based on records—not assumptions.

Initial property information may be enough to begin a conversation, but acquisition decisions require documentation that can support the property’s stated income, operating expenses, occupancy, condition, ownership, and transaction terms.

The specific documents requested may vary depending on property type, transaction structure, occupancy, financing requirements, property condition, and the stage of review.

You do not need every document to make an initial submission.

Submit the information currently available. Additional records can be requested if the opportunity advances beyond the preliminary review.

Financial Documentation

Verify how the property actually performs.

Financial documentation is used to evaluate income, operating expenses, debt capacity, cash flow, and capital requirements.

Income

Rent & Revenue Records

Current rent roll
Recent rental income history
Other property income
Vacancy information
Concessions or credits
Available payment records

Expenses

Operating Expense Records

Property taxes
Insurance costs
Water and sewer
Owner-paid utilities
Maintenance expenses
Management expenses

History

Operating History

Trailing operating statement
Year-to-date income and expenses
Prior-year operating summary
Major capital expenditures
Known unusual expenses
Available financial records

Rent Roll & Lease Documentation

Understand who occupies the property and under what terms.

Multifamily underwriting depends heavily on accurate occupancy and lease information. Current rent alone does not provide enough information to understand the tenancy structure.

Current Rent Roll

Unit, tenant status, current rent, lease status, and occupancy information.

Existing Leases

Available written leases, renewals, amendments, and other occupancy agreements.

Security Deposit Records

Available records showing deposits held and related tenant obligations.

Delinquency & Vacancy Information

Known unpaid rent, vacant units, pending move-outs, or other material occupancy issues.

Property Documentation

Document the asset itself.

Property-level records help establish the physical, operational, and administrative condition of the asset before acquisition.

Property Details

Property address
Unit count
Property type
Parcel information
Lot information
Available floor plans

Condition

Property photographs
Known repairs
Deferred maintenance
Recent improvements
Damage information
Available inspection reports

Major Systems

Roof information
Heating systems
Electrical systems
Plumbing systems
Water and sewer
Known system upgrades

Property Records

Available permits
Certificates
Code correspondence
Environmental records
Utility information
Relevant municipal records

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Ownership & Transaction Documents

Confirm who can sell the property and what must be resolved.

Acquisition review may require documentation sufficient to understand ownership, authority, existing obligations, and the proposed transaction.

Ownership Information

Current owner information and available documentation identifying ownership or authorized representation.

Mortgage & Lien Information

Known mortgages, liens, payoff information, or other obligations affecting the contemplated transaction.

Estate or Representative Authority

Where applicable, documentation showing the authority of an executor, administrator, trustee, representative, or other authorized decision-maker.

Proposed Transaction Terms

Asking price, desired closing timeline, financing expectations, seller financing terms, or other material proposed conditions.

Existing Agreements

Known purchase agreements, listing agreements, options, assignments, or other agreements that may affect the proposed transaction.

Initial Submission vs. Due Diligence

Documents are requested in stages.

The goal is not to burden a property owner with unnecessary paperwork before Algonquian Real Estate has determined that an opportunity warrants deeper review.

Stage 1

Initial Review

Provide enough information to understand the property and determine whether it appears to fit the current acquisition criteria.

Property address
Unit count
Asking price
Current rents
Basic condition
Desired timeline

Stage 2

Underwriting

If the opportunity passes initial screening, additional records are used to validate income, expenses, occupancy, condition, and transaction assumptions.

Rent roll
Leases
Operating expenses
Tax information
Insurance
Property records

Stage 3

Due Diligence

Before closing, additional documentation may be required to verify legal, financial, physical, operational, financing, and transaction matters.

Title information
Payoff records
Inspections
Environmental review
Financing documents
Closing documentation

Document Checklist

A practical acquisition document checklist.

Property & Operations

Core Property File

☐ Property address and parcel information
☐ Current rent roll
☐ Existing leases
☐ Security deposit information
☐ Property tax information
☐ Insurance information
☐ Utility responsibility and costs
☐ Operating expense history
☐ Property photographs
☐ Known repair information
☐ Available inspection reports
☐ Capital improvement history

Ownership & Transaction

Core Transaction File

☐ Current ownership information
☐ Authorized representative information
☐ Asking price
☐ Desired transaction timeline
☐ Known mortgage information
☐ Known liens or judgments
☐ Available payoff information
☐ Estate or trust authority if applicable
☐ Existing sale-related agreements
☐ Proposed seller-financing terms if applicable
☐ Relevant legal notices or correspondence
☐ Other material transaction information

This checklist is a general acquisition-review guide. Not every document applies to every property, and additional documents may be requested depending on the property, financing, title, occupancy, condition, transaction structure, or due-diligence findings.

Secure Document Handling

Do not send sensitive information unnecessarily.

Only provide documents reasonably necessary for the property review, and use the designated secure upload or transaction channel when one has been provided.

Use Approved Channels

Upload documents through the designated portal, secure document system, or transaction channel when available.

Limit Sensitive Data

Do not transmit full Social Security numbers, banking credentials, passwords, private keys, or unnecessary personal information.

Verify Requests

Confirm unusual requests for sensitive documentation before sending information outside an established transaction workflow.

Acquisition Resources

Continue the acquisition review.

Acquisition

Acquisition Process

Acquisitions
Acquisition Criteria
Acquisition Process
How We Review Properties
Target Connecticut Markets
Acquisition FAQ

Due Diligence

Review Tools

Underwriting Overview
Maximum Allowable Offer
Property Due Diligence
Financial Review
Risk Review
Required Documents

Have a Property?

Start with the information you already have.

A full due-diligence package is not required for initial submission. Send the property information currently available so the opportunity can first be screened against the active acquisition criteria.

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Property Documentation

Have a property ready for review?

Start with the property information and documents currently available. If the opportunity advances, Algonquian Real Estate can identify the additional records needed for underwriting and due diligence.

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Contact Acquisitions

Document requirements vary by property and transaction. Providing documents does not create an offer, purchase commitment, financing commitment, agency relationship, or obligation to proceed. All acquisition opportunities remain subject to underwriting, due diligence, title review, financing, property review, internal approval, documentation, and mutually acceptable transaction terms.